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FAQ

  • Where to start preparing a foreign delegation?

    Preparation of a trip abroad should begin with filling in an application form. The application should contain all information about the place and purpose of the trip as well as the estimated costs. The completed application should be submitted for approval to the Head of the Department and the Director of the Institute.

  • Where and when should the travel application be submitted?

    The application should be submitted to the International Cooperation Office, ul. Nowoursynowska 166, bud. 8 pok. 19, the application can be sent in the EZD system. After verification, the application will be presented for approval by the Rector for International cooperation.

  • What documents should be attached to the application?

    The application must be accompanied by an invitation or, in the case of a conference, confirmation of registration. In the case of payment for participation, an invoice, registered in the EZD system, or transfer details must be attached.

  • What benefits am I entitled to for a trip abroad?

    People going on a foreign business trip (e.g. in order to participate in scientific conferences, symposia, congresses) are entitled to: allowances and financing the costs of travel and travel as well as the costs of accommodation, visa fees, insurance, fees related to participation in conferences, congresses, etc. . The amount of diets and hotel limits are set out in Regulation of the Minister of Labor and Social Policy of January 29, 2013. on receivables due to an employee employed in a state or local government budgetary unit for a business trip / Journal of Laws of 5 February 2013, item 167 /

  • What currency will I receive my advance payment in?

    The advance payment for the trip is paid in the currency specified in the said regulation, or, with the consent of the delegate, in the Polish currency.

  • How many days before departure can I get an advance payment?

    The advance payment can be collected from the bank’s cash desk 3 days before the start of the business trip.

  • Does the university have the option to pay the conference fee by credit card, if not, what are my options for resolving this situation?

    The university is not able to pay the conference participation costs by credit card. In such a situation, please ask the organizer to send the data for the transfer. If this is not possible, the delegated person may pay the fee himself. The conference fee will be fully reimbursed based on the invoice and confirmation of the transfer. Settlement of costs may take place at the final settlement of the delegation or before departure.

  • What documents, invoices and bills should I collect during business trips?

    During the delegation it is necessary to collect invoices for accommodation and participation. There is no need to collect food bills or public transport tickets.

    Data for invoices: WARSAW UNIVERSITY OF LIFE SCIENCES – SGGW (or the Polish name as above)

    Nowoursynowska 166; 02 787 Warsaw Poland; EU VAT: PL 525 000 74 25

  • Can I make a business trip in a private car, what documents do I need, how to settle the cost of the car?

    WULS-SGGW employees can make a business trip in a private car. Before departure, a private car contract must be signed in the bursar.

  • Can I buy an airline or rail bus ticket myself?

    As a rule, reservations are made by employees of the International Cooperation Office. Tickets must be purchased by the travel agency where the SGGW has signed the contract, currently the Travelbank office. It is allowed to purchase tickets independently, but only through the above-mentioned. offices.

  • On what date from the return should I settle the trip, what will I need for the settlement?

    Payment must be made within 14 days of return.

  • How can I return the unused part of the advance payment?

    The unused part of the advance payment may be returned after approval of the settlement by the Finance and Accounting Department. Two forms of return are allowed, by bank transfer to the university’s account or in person at the bank’s cash desk, after receiving a certificate from DFK about the possibility of commission-free return.